I. Particulars of the organization, functions and duties

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Head Quarters Address Details of Statutory Officers The Chancellor

The Governor of Tamil Nadu shall be the Chancellor of the University. He shall, by virtue of his office, be the head of the University and shall, when present, preside at any convocation of the University and confer degrees, diplomas or other academic distinctions upon persons entitled to receive them.

The Pro-Chancellor

The Minister in-charge of the portfolio of Higher Education in the State of Tamil Nadu shall be the Pro-Chancellor of the University.

The Vice-Chancellor

Every appointment of the Vice-Chancellor shall be made by the Chancellor from out of a panel of three names recommended by the Committee referred to in sub-section (2). Such panel shall not contain the name of any member of the said Committee.

The Registrar The Finance Officer Controller of Examinations Director, Centre for Distance Education Former Vice-Chancellors Former Registrars Former Registrars Former Finance Officers Former Directors, Centre for Distance Education Functions and Duties

Alagappa University has emerged from the galaxy of institutions initially founded during 1950`s by the Padma Bhushan Dr. RM. Alagappa Chettiar (06.04.1909 - 05.04.1957). Alagappa University is a State Government University established by an Act of the Tamil Nadu State Legislature in 1985 as Unitary type; later became Affiliating type during 2002. The University is situated at Karaikudi, in the District of Sivaganga, in the State of Tamil Nadu.

Alagappa University’s campus sprawls across 435.98 Acres of lush land, (428.15 acres in Main Campus and and 7.83 acres in Thondi Campus) creating a highly secure, eco conscious and student friendly learning ambience.

Neighbouring cities : Madurai (80 km), Tiruchirappalli (100 km), Dindigul (100 km), Rameswaram (145 km).

Nearby Airports : Madurai (IMX) and Tiruchirappalli (TRZ).

Alagappa University was brought into existence by a Special Act of the Government of Tamil Nadu in May 1985 with the objective of fostering research, development and dissemination of knowledge in various branches of learning. Alagappa University is recognized by the University Grants Commission (UGC) of India. The University has 44 Departments, 3 Academic Centres and 2 Constituent Colleges (AUCE, AUCPE) on its campus. 45 Colleges located in the districts of Sivaganga and Ramanathapuram are Affiliated to the University. The University is offering UG & PG programmes in the four Faculties (Arts, Science, Education, Management).

The University offers education through Regular, Distance, Online and Collaborative modes. Through all modes of education, the University caters to the needs of the student community of around 1.12 lakhs.

As a member of the Association of Indian Universities (AIU), as well as the member of the Association of Commonwealth Universities (ACU), it has rewarding relations with other academic institutions, research laboratories and industrial establishments that promise a spectacular future.

The University is having International Collaborations with Universities / Institutions of Higher Learning in countries like U.S.A, UK, Australia, Singapore, China, Malaysia and South Korea.

The University's motto is "Excellence in Action" and the University keeps before it the vision of excellence in all spheres of its action.

II. Powers and duties of Officers and employees of Alagappa University

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The Vice-Chancellor

(1) The Vice-Chancellor shall be the academic head and the principal executive officer of the University and shall, in the absence of the Chancellor and Pro-Chancellor, preside at any convocation of the University and confer degrees, titles, diplomas, or other academic distinctions upon persons entitled to receive them. He shall be a member ex-officio and Chairman of the Senate, Syndicate, Standing Committee on Academic Affairs and the Finance Committee and shall be entitled to be present University but shall not be entitled to vote thereat, unless he is a member of the authority concerned.
(2) It shall be the duty of the Vice-Chancellor to ensure that the provisions of this Act, the statutes, ordinances and regulations are observed and carried out and he may exercise all powers necessary for this purpose.
(3) The Vice-Chancellor shall have power to convene meetings of the Senate, the Syndicate, the Standing Committee on Academic Affairs and the Finance Committee.
(4) (a) The Vice-Chancellor shall have power to take action on any matter and shall by order take such action as he may deem necessary but shall, as soon as may be, thereafter report the action taken to the officer or authority or body who or which would have ordinarily dealt with the matter. Provided that no such order shall be passed unless the person likely to be affected has been given a reasonable opportunity of being heard;
(b) When action taken by Vice-Chancellor under this sub-section affects any person in the service of the University, such person shall be entitled to prefer an appeal to the Syndicate within thirty days from the date on which he has notice of such action. The Vice-Chancellor shall give effect to the order such appeal.
(5) The Vice-Chancellor shall give effect to the orders of the Syndicate regarding the appointment, suspension and dismissal of the teachers and the other employees of the University.
(6) The Vice-Chancellor shall exercise control over the affairs of the University and shall be responsible for the due maintenance of discipline in the University.
(7) The Vice-Chancellor shall be responsible for the co-ordination and integration of teaching and research, extension education and curriculum development.
(8) The Vice-Chancellor shall exercise such other powers and perform such other duties as may be prescribed by statutes.

The Registrar

(1) The Registrar shall be a whole-time salaried officer of the University appointed by the Syndicate and the terms and conditions of service of the Registrar shall be as follows:
(i) The holder of the post of Registrar shall be an academic not lower in rank than that of professor of a college affiliated to any University;
(ii) The Registrar shall hold office for a period of three year;
(iii) The emoluments and other terms and conditions of service of the Registrar shall be such as may be prescribed
(iv) When the office of the Registrar is vacant or when the Registrar is by reason of illness, absence or any other cause, unable to perform the duties of this office, the duties of the office of the Registrar shall be performed by such person as the Vice-chancellor may appoint for the purpose.
(2) (i) The Registrar shall have power to take disciplinary action against such of employees excluding teachers of the University and academic staff, as may be specified in the orders of the Syndicate and to suspend them pending inquity, to administer warnings to them or to impose on them the penalty of censure or withholding of increments; Provided that no such penalty shall be imposed unless the person concerned has been given a reasonable opportunity of showing cause against the action proposed to be taken in regard to him;
(ii) An appeal shall lie to the Vice-Chancellor against any order of the Registrar imposing any of the Penalities specified in clause (a);
(iii) In any case where the inquiry discloses that punishment beyond the powers if the Registrar is called for the Registrar shall, upon conclusion of the inquiry, make a report to the Vice-Chancellor along with his recommendations:
Provided that an appeal shall lie to the Syndicate against an order of the Vice-Chancellor imposing any penalty;
(d) No appeal under clause (b) or clause (c) shall be preferred after the expiry of sixty days from the date on which the order appealed against was received by the appellant.
(3) The Registrar shall be the ex-officio Secretray of the Senate, the Syndicate, the Faculties and the Boards of Studies, but shall not be deemed to be a member of any of these authorities.
(4) It shall be the duty of the Registrar:-
(a) to be the custodian of the records, the common seal and such other property of the University as the Syndicate shall commit to his charge;
(b) to issue all notices convening meetings of the Senate, the Syndicate, the Faculties, the Boards of Studies, the Boards of Examiners and of any committee appointed by the authorities of the University;
(c) to keep the minutes of all proceedings of the meeting of the Senate, the Syndicate, the Faculties, the Boards of Studies, the Boards of Examiners and of any committee appointed by the authorities of the University;
(d) to conduct the official correspondence of the Syndicate;
(e) to supply to the chancellor, copies of the agenda of the meetings of the authorities of the University as soon as they are issued and the minutes of the proceedings of such meetings; and
(f) to exercise such other powers and perform such other duties as may be specified in the statues, the ordinances or the regulations or as may be required, from time to time, by the Syndicate or the Vice-Chancellor.
(5) In all suits and other legal proceedings by or against the University, the pleadings shall be signed and verified by the Registrar and all processes in such suits and proceedings shall be issued to, and served on, the Registrar.

The Controller of Examinations

(i) The Controller of Examinations shall be a whole time officer of the University appointed by the Syndicate for such period and on such terms and conditions as may be prescribed.
(ii) The Controller of Examinations shall exercise such powers and perform such duties as may be prescribed.
1. Mode of Appointment: The Controller of Examinations shall be appointed by the Syndicate on the recommendation of a Selection Committee consisting of the Vice-Chancellor as Chairman, one member of the Syndicate on one nominee of the Chancellor from outside the University, for a period of three years. He shall be eligible for reappointment for another term of three years on the specific recommendation of Vice-Chancellor.
2. The holder of the post of the Controller of Examinations shall be an academician not lower in rank than that of a professor of an affiliated college.
3. The emoluments and other terms and conditions of service of the Controller of Examinations she be such as may be prescribed by the ordinances:
Provided that the Controller of Examinations shall retire on attaining the age of 58 or on the expiry of the period specified by the Syndicate whichever is earlier.
4. When the office of the Controller of Examinations is vacant, or when the Controller of Examinations is, by reasons of illness, absence or any other cause, unable to perform the duties of his office, the duties of the office of the Controller of Examinations shall be performed by such person as the Vice Chancellor may appoint for the purpose.
The Controller of Examinations shall :
(a) be responsible for the conduct of all University Examinations as prescribed by the authorities of the University and it shall be his duty to arrange with prior approval of the Vice Chancellor the Schedule for the preparation, for all University Examinations and aU other matters connected with University Examinations.
(b) He shall be responsible for the safe custody of all papers, documents, certificates and other confidential files connected with the conduct of all University Examinations.
(C) He shall keep the Minutes of Meeting of Boards of Examiners and all committees appointed by the said Boards.
(d) He shall countersign the Travelling Allowance Bill and remuneration bills of Examiners and paper-setters and all other bills relating to examinations.
6. Appointment of Examiner: The Examiners and Question paper-setters shall be appointed by the Controller of Examinations with the prior approval of the Vice-Chancellor, from a panel of names approved by the Syndicate.
7. He shall arrange to publish the results of all University Examinations with the approval of the Vice-Chancellor/the Syndicate.
8. The Controller of Examinations shall, in the exercise of the powers and the duties of his office, be subject to the immediate direction and control of the Vice-Chancellor and shall carry out his orders and render such assistance as may be required by the Vice-Chancellor in the performance of his duties.
9. Ineligibility for membership of any Authority: The controller of Examinations shall not be eligible for nomination or election as a member of any of the University Authorities.
10.Resignation / Reversion : The Controller of Examinations may by writing inform the Vice-Chancellor his intention to resign or revert back to his parent department after giving three months notice and it shall be competent for the Syndicate, on the recommendation of the Vice-Chancellor, to accept his resignation or reversion.
11. lt shall be in the power of the Syndicate to dispense with the services of the Controller of Examinations at any time on payment to him of six months’ salary and it may at any time discharge him from its services without notice or compensation in the event of misconduct on his part or of a breach by him of any of the conditions on which he was engaged. In the case of Controller of Examinations appointed on deputation from other services, the Syndicate is competent to revert him to his original department when it deems fit to do so.

The Finance Officer

(1) The Finance Officer shall be a whole-time salaried officer of the University appointed by the Syndicate for such period as may be specified by the Syndicate in this behalf.
(2) Every appointment of the Finance Officer shall be made by the Syndicate from out of panel of three names recommended by the Government.
(3) The emoluments and other terms and conditions of service of the Finance Officer shall be such as may be prescribed by the ordinances.
(4) The finance Officer shall retire on attaining the age of fifty-eight years or on the expiry of the period specified by the Syndicate under sub-section (1) whichever is earlier.
Provide that the Finance Officer shall, not withstanding his attaining the age of fifty-eight years, continue in office until his successor is appointed and enters upon his office or until the expiry of a period of one year, whichever is earlier.
(5) When the office of the Finance Officer is vacant or when the Finance Officer is, by reason of illness, absence or any other cause, unable to perform the duties of his office, the duties of the Finance Officer shall be performed by such person as the Vice-Chancellor may appoint for the purpose.
(6) The Finance Officer shall be the ex-officio Secretary of the Finance Committee, but shall not be deemed to be member of such Committee.
(7) The Finance Officer shall:
(a) Exercise general supervision over the funds of the University and shall advise the University as regards its financial policy; and
(b) Exercise such other powers and perform such other financial functions as may be assigned to him by the Syndicate or as may be prescribed by the states or the ordinances:
Provided that the Finance Officer shall not incur any expenditure or make any investment exceeding such amount as may be prescribed without the previous approval of the Syndicate.
(8) Subject to the control of the Syndicate, the Finance Officer shall:
(a) Hold and manage the property and investments of the University including trust and endowed property;
(b) Ensure that the limits fixed by the Syndicate for recurring and non recurring expenditure for a year are not exceeded and that all moneys are expended on the purposes for which they are granted or allotted.
(c) Be responsible for the preparation of annual accounts, financial estimates and the budget of the University and for their presentation to the Syndicate;
(d) Keep a constant watch on the cash and bank balances and of investments;
(e) Watch the progress of the collection of revenue and advise on the methods of collection employed;
(f) ensure that the registers of buildings, land, furniture and equipment are maintained up-to-date and the stock checking is conducted, of equipments and other consumable materials in all offices, special centres, specialized laboratories and colleges maintained by the University;
(g) Bring to the notice of the Vice-Chancellor any un-authorised expenditure or other financial irregularity and suggest appropriate action to be taken against persons at fault; and
(h) call from any office, centre, laboratory and college maintained by the University any information or returns that he may consider necessary for the performance of his duties.
(9) The receipt of the Finance Officer or of the person or persons duly authorized in this behalf by the Syndicate for any money payable to the University shall be sufficient discharge to payment of such money.

The Finance Officer

(1) The Finance Officer shall be a whole-time salaried officer of the University appointed by the Syndicate for such period as may be specified by the Syndicate in this behalf.
(2) Every appointment of the Finance Officer shall be made by the Syndicate from out of panel of three names recommended by the Government.
(3) The emoluments and other terms and conditions of service of the Finance Officer shall be such as may be prescribed by the ordinances.
(4) The finance Officer shall retire on attaining the age of fifty-eight years or on the expiry of the period specified by the Syndicate under sub-section (1) whichever is earlier.
Provide that the Finance Officer shall, not withstanding his attaining the age of fifty-eight years, continue in office until his successor is appointed and enters upon his office or until the expiry of a period of one year, whichever is earlier.
(5) When the office of the Finance Officer is vacant or when the Finance Officer is, by reason of illness, absence or any other cause, unable to perform the duties of his office, the duties of the Finance Officer shall be performed by such person as the Vice-Chancellor may appoint for the purpose.
(6) The Finance Officer shall be the ex-officio Secretary of the Finance Committee, but shall not be deemed to be member of such Committee.
(7) The Finance Officer shall:
(a) Exercise general supervision over the funds of the University and shall advise the University as regards its financial policy; and
(b) Exercise such other powers and perform such other financial functions as may be assigned to him by the Syndicate or as may be prescribed by the states or the ordinances:
Provided that the Finance Officer shall not incur any expenditure or make any investment exceeding such amount as may be prescribed without the previous approval of the Syndicate.
(8) Subject to the control of the Syndicate, the Finance Officer shall:
(a) Hold and manage the property and investments of the University including trust and endowed property;
(b) Ensure that the limits fixed by the Syndicate for recurring and non recurring expenditure for a year are not exceeded and that all moneys are expended on the purposes for which they are granted or allotted.
(c) Be responsible for the preparation of annual accounts, financial estimates and the budget of the University and for their presentation to the Syndicate;
(d) Keep a constant watch on the cash and bank balances and of investments;
(e) Watch the progress of the collection of revenue and advise on the methods of collection employed;
(f) ensure that the registers of buildings, land, furniture and equipment are maintained up-to-date and the stock checking is conducted, of equipments and other consumable materials in all offices, special centres, specialized laboratories and colleges maintained by the University;
(g) Bring to the notice of the Vice-Chancellor any un-authorised expenditure or other financial irregularity and suggest appropriate action to be taken against persons at fault; and
(h) call from any office, centre, laboratory and college maintained by the University any information or returns that he may consider necessary for the performance of his duties.
(9) The receipt of the Finance Officer or of the person or persons duly authorized in this behalf by the Syndicate for any money payable to the University shall be sufficient discharge to payment of such money.

The Director, Center for Distance Education

1. To keenly care all the Administrative activities (Account Section, Establishment Section, UG/PG Section, MBA Section, MCA/PGDCA Section, Book Section, B. Ed. Section, Tapal Section, Computer Section and Reception/Enquiry Section) of the Centre for Distance and Online Education at the head quarters and the Learners Support Centres.
2. Monitoring all the academic activities of the Counseling class Programmes offered by the Centre for Distance and Online Education at the head quarters and the Learners Support Centres.
3. Administering the Progress of the work executed by the Staff members working in the Centre for Distance and Online Education in each section.
4. Attending the grievances of the Learning Support Centres and the Students of CDOE throughout the year.
5. Managing the preparation of self learning materials starting from conducting Board of Studies to printing materials to all the subjects offered by the CDOE.

III. Procedures followed in Decision Making Process, including channels of supervision and accountability

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As per Section 1 (3) under Chapter-I of Alagappa University Act 1981, the general superintendence, direction and management of the affairs of Alagappa University is applied to all colleges and institutions situate within the University area and affiliated to, or approved by the University in accordance with the provisions of the Act or the Statutes, Ordinances and Regulations and also to all colleges and institutions deemed to be affiliated to or approved by the University.

IV. Norms set for discharge of functions in Alagappa University

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The University shall have the following objects and powers, namely :-

• 1. to provide for instruction and training in such branches of learning as it may determine;
• 2. to provide for research and for the advancement and dissemination of knowledge;
• 3. to institute degrees, titles, diplomas and other academic distinctions;
• 4. to hold examinations and to confer degrees, titles, diplomas and other academic distinctions on-persons who- (a) shall have pursued an approved course of study in a University college or laboratory or in an affiliated or approved college unless exempted there from in the manner by the statutes and shall have passed the prescribed examinations of the University; or (b) shall have carried on research under conditions prescribed;
• 5. to confer degrees, titles, diplomas and other academic distinctions on persons who shall have pursued an approved course of study in an autonomous college;
• 6. to hold examinations and to confer degrees, titles, diplomas and other academic distinctions on persons, who shall have pursued an approved course of study by correspondence whether residing within the University area or not and to provide such lectures and instructions for persons not being residents within the University area under conditions prescribed;
• 7. to confer honorary degrees or other academic distinction under conditions prescribed;
• 8) to institute, maintain and manage institutes of research, University colleges and Laboratories, libraries, museums and other institutions necessary to carry out the Objects of the University;
• 9. to affiliate colleges to the University as affiliated, professional or post- Graduate colleges under conditions prescribed and to withdraw affiliation from Colleges;
• 10. to approve colleges providing courses of study for admission to the Examinations for titles and diplomas of the University under conditions Prescribed and to withdraw such approval
• 11. to designate any college as an autonomous college with the concurrence of the Government in the manner and under conditions prescribed and to cancel such designation;
• 12. to institute lecturerships, readerships, professorships and any other teaching post required by the University and to appoint persons to such lecturerships, headships, professorships and other teaching posts;
• 13. to institute and award fellowships, travelling fellowships, scholarships, studentships, bursaries, exhibitions, medals and prizes in accordance with the statutes;
• 14. to establish, maintain and manage hostels, to recognize hostels not maintained by the University and to withdraw recognition there from;
• 15. to exercise such control over the students of the University through the colleges as it will secure their health and well-being and discipline;
• 16. to hold and manage endowments and other properties and funds of the University;
• 17. to borrow money with the approval of the Government on the security of the property of the University for the purposes of the University;
• 18. to fix fees and demand and receive such fees as may be prescribed;
• 19. to make grants from the funds of the University for the maintenance of a National Cadet Corps;
• 20. to institute and maintain a University Extension Board;
• 21. to institute and provide funds for the maintenance of (a) a publication bureau; (b) an employment bureau: (c) students' unions; (d) University athletic clubs; and (e) other similar associations;
• 22. to encourage co-operation among the colleges, laboratories and institutes in the University area and cooperate University with other Universities and other authorities in such manner and for such purposes as the University may determine;
• 23. to recommend to the Government the recognition of any area within the University area as a University Centre; and
• 24. Generally, to do all such other acts and things as may be necessary or desirable to further the objects of the University.

V. List of rules/regulations/instructions held in Alagappa University for discharging its functions :-

• The Alagappa University Act 1981
• The Alagappa University Statutes

VI. A Statement of categories of documents maintained in the Alagappa University

• REGISTRAR OFFICE
• Service Register of Staff
• Increment Register of sanction of Increment to staff
• Fuel Register for the vehicles of Alagappa University
• Stationery stock Register
• Suit Register
• List of affiliated colleges/approved institutions
• List of Projects submitted to funding agencies

• CONTROLLER OF EXAMINATIONS OFFICE
• List of candidates appeared for examinations from all affiliated colleges (Semester wise/year wise)
• 2. Marks Statements of all candidates
• 3. List of Degrees conferred in each Convocation

• FINANCE SECTION
• 1. Grants received from UGC, Government of Tamil Nadu and other funding Agencies
• 2. Payment of salary to all employees
• 3. Cheque Register
• 4. Undisbursed payment Register

• Periodicity of Preservation

  1. Decisions of Syndicate and Senate of Alagappa University shall be retained permanently
  2. List of Degrees conferred in each Convocation shall be retained Permanently

VII. Academic Activities

• Click here to see the academic activities of the University Departments.


• Click here to see the academic activities of the University Centres.

VIII. Directory of Alagappa University

Administration

The administration of the University has been complied with the following Sub-ordinate officers.

• Deputy Registrar
• Assistant Registrar
• Superintendent
• Assistant
• Attender
• Office Assistant
• Technical Staff

The Assistants/Assistant Section Officers are delegated drafting the notes. Section Officers/Assistant Registrars are delegated to monitor the works of concerned sections. The Deputy Registrars are assisting the statutory officers to execute the works with overall supervision.

IX. Monthly Remuneration of Officers and Employees of Alagappa University

X. Facilities available to Citizens for obtaining information, including Library

The Ground and Four Floors are available in administrative block. In the Ground Floor information provided details of all sections and nature of works attending in each section in all floors. Further in each floor has also having the details of section and nature of works dealing in each section concerned.

GROUND FLOOR

• 1. Registrar Office
• 2. Students Counseling and Grievance Cell
• 3. Career Development and Counseling Cell
• 4. Tapal Section
• 5. Directorate of Research (Ph.D)
• 6. Purchase Section
• 7. Establishment (Teaching Staff)
• 8. Telephone Operator

FIRST FLOOR

• 1. Vice-Chancellor’s Secretariat
• 2. IQAC – Internal Quality Assurance Cell
• 3. Syndicate Hall
• 4. Finance Officer
• 5. Finance Section
• 6. SOPD

SECOND FLOOR

• 1. Controller of Examinations Office
• 2. Confidential Section – I
• 3. Confidential Section – II
• 4. Examination Section (M.Phil. Courses)
• 5. Examination Section (Post Graduate Courses)
• 6. Convocation Section
• 7. Tapal Section (Examination Wing)
• 8. Accounts Section (Examination Wing)

In addition to the above the Alagappa University’s website (www.alagappauniversity.ac.in) provides information and guidelines for the public. Further, “Students Grievance Redressal Cell” at ground floor of Administrative Block has also functioned to assists the public who approach the office for assistance for information.

• Working hours
  
  The working hours are between 10.00 a.m. and 05.45 p.m. on all Government working days.

• Particulars of special facility
  
  (i) Ramp facility is provided at administrative block and all departments so as all the Physically Challenged persons easily access to get information.
  (ii) The Alagappa University is also provided separate websites to offer information pertaining to Controller of Examinations (www.bdu.ac.in/coe) and Centre for Distance Education (https://www.bdu.ac.in/cde) for easy access by public.